It is a common habit among the employees in any office, to save their data on cloud which is definitely a good habit. To keep your data on cloud gives you the power of using it from anywhere any time with a mobile/laptop and internet connection. This doesn’t go on a space capturing spree on your computer or phone. You can easily send and share files and folders with your friends or your colleagues undoing the burden of mass emailing and cutting up large files into smaller ones.
Since there is no 100% guarantee on anything in the world, you cannot just sleep it off to forget making a backup for all your important files on cloud. Hence, if you are a smart worker you’ll always keep a backup of whatever that is available of your importance in the air. Maybe, you’ll suddenly need a file to make presentation and internet connection is nowhere to be found, then a back file in your computer will save you from the embarrassment. So, let’s learn how to create a backup of your Google Docs Files –
1. Login and navigate to your Google documents
2. Next to the Action Menu icon you’ll see a check box. If you want to download all the files to your computer then select this check box which says “Select All”. The older or other unwanted files can be deselected from this list. If you tend to prefer only a few files in the list you can select them manually by checking the box assigned to that particular file.
This will be a faster approach rather than deselecting files. Once your selection of files is done you may now click on the “Download” option in the “Action Menu”.
3. After selecting the download option it’ll ask you to select the format of files you would like to download these files in. There will appear a pull down box on the right of every document and you can select the file type for each document individually. If you are a Mac user and have got Office for Mac then, you can easily save your files in Office which is a default choice.
For the sake of native suite you can also select files in iWork format since it’s compatible with Office. Generally, you should prefer downloading all your files in an HTML format, if you are going to use these files on multiple devices or want to store files later on Flash Drive. HTML files always keep you on the safer side as they are lean and you do not need to kill a lot of memory to store them.
4. And here comes the last step. Now that all your files are ready, click the “Download” button. All your files will automatically be zipped and will start downloading. Select the radio button next to “Save” and then click “OK”.
To find the file later, you should note down the file names for a simple spotlight search. Your files will start downloading and it’ll take a while, depending on the number and size of files. All is done and you are ready with your files stored on your local device.